Individuals wishing to file claims against the District of Columbia Government for loss, damage, or injury, must file a Notice of Claim letter within six months of the date of the incident pursuant to the below specifications.
What to include in the Notice of Claim letter
The Notice of Claim letter must contain ALL of the below information, which is required by statute (D.C. Official Code § 12-309, which can be accessed through the hyperlink above). If the statutory requirements are not satisfied, the claim will be denied. Under certain circumstances, reports of the Metropolitan Police Department may also satisfy the notice requirement provided that they contain all of the information required by the statute.
Notice letters MUST include:
- The identity of the claimant (please include enough information to identify and contact the claimant, which may include home address, work and home phone numbers, and date of birth)
- The date and approximate time of the incident
- The exact location of the incident
- The cause of the damage or injury
- The circumstances under which the damage or injury was sustained (explain, in detail, why the District of Columbia should be liable for the damage or injury).
Please also include the following information or documents if available at the time you provide your initial notice to the District of Columbia:
- Any police or other reports related to the incident
- Documents showing ownership at the time of the damage and original cost of damaged items
- Estimates for repairs (include two for vehicular damage)
- Medical bills and/or medical reports
How to submit the Notice of Claim letter
Notice of Claim letters must be RECEIVED by the Office of Risk Management within six months of the date of the incident. Only the Office of Risk Management is authorized to accept such letters on behalf of the Mayor.
The mailing address for the Notice of Claim letter is:
Office of Risk Management
441 4th Street, NW, Suite 800 South
Washington, DC 20001
Within approximately 30 days after receipt of the claim, an acknowledgement letter will be sent to the claimant that will provide the claim number and the identity of the investigator assigned to the claim. If you have occasion to contact the Office of the Attorney General while your claim is being processed, please reference the claim number and investigator.
For claims filed under the Human Rights Act, either in Court or with the Office of Human Rights, the above notice provisions do not apply. See D.C. Code § 2-1403.16(c).